San Juan Island

Student Resources

Policies and Procedures

Please read and follow the below policies and procedures for participating in the San Juan Island Service Scholarship program.

SENIORS!! If you are a graduating senior, your last day to turn in your Student Record of Volunteer Activity (log sheet) will be April 1st of your Graduation Year.

Volunteering

Found an opportunity on the calendar you would like to volunteer for?

  1. Click on the opportunity
  2. Review the opportunity to ensure that it is something you are interesting and that you are available on the required dates and times
  3. Find the contact phone or email for the opportunity sponsor
  4. Contact the program sponsor directly, identify yourself as a Service Scholarship volunteer and indicate your interest in volunteering.

Helpful Hints:

  • Be sure to ask questions if you need further clarification on the opportunity.
  • Don’t forget to ask for a contact phone number on the day of the opportunity in the event you need to reach the sponsor.
  • Don’t forget to ask for directions, start & end times, and if there are any dress code requirements
  • If you have to cancel your commitment, CALL the sponsor ASAP! Never just ‘don’t show up’.
  • Remember you are representing yourself and the SJI Service Scholarship program. Many organizations that request Service Scholarship volunteers also donate to the scholarship fund so please be courteous, on-time and work hard.
  • Take a log sheet with you.  Download Log Sheet Here »

To ensure you receive the proper credit for all of you volunteer hours you must follow the program guidelines as outlined below….

  • Only submit hours associated with pre-approved program opportunities. If an opportunity is listed on the “Calendar” it is approved. If you find out about an opportunity that is not on the San Juan Island Service Scholarship web calendar, check with your High School Counselor or e-mail one of the members of the San Juan Island Service Scholarship Board listed under “Board Contacts” on this site to receive approval. Generally, organization who are included on the Approved Non-Profit List & Contacts in the Student Resources pages. If you are not sure – ask!

 Generating Your Own Volunteer Opportunity

  • YES!  you can generate your own volunteer opportunity.  All of the organizations listed on the Approved Non-Profit list have events or projects throughout the year you can volunteer for.  Take some time to think about what interests you.  Volunteering is a great way to find out about different organizations in our community.  If you need help understanding or engaging a non-profit organization contact your high school counselor.

Recording and Receiving Credit for Volunteer Hours

To ensure you receive the proper credit for all of you volunteer hours you must follow the program guidelines as outlined below….

  1. Only submit hours associated with pre-approved program opportunities. If an opportunity is listed on the “Calendar” it is approved. If you find out about an opportunity that is not on the SJI Service Scholarship (SJI-SS) webpage calendar, check with your High School Counselor or e-mail one of the members of the SJI Service Scholarship Board listed under “Board Contacts” on this site to receive approval. Generally, organization who are included on the Approved Non-Profit List. If you are not sure – ask!
  2. You MUST turn in the signed paper copy of your “Student Record of Volunteer Activity” (aka: log sheet) to get credit for your hours. Check with your High School Counselor for location of the Log Sheet drop box.
  3. Is each day or event logged separately and signed by an adult (not your parent) who supervised the activity?
  4. Do not group activities together – if you volunteered at an event for several days or over the course of weeks or months, list each day and the associated hours separately and get a supervisors signature for each day.
  5. When attending conferences or multi-day events only those hours that are directly involved in volunteering should be logged.  Conferences must be associated with, or sponsored by an Approved Non-Profit Organization (check the list). Travel, lunch and breaks cannot be counted as a volunteer activity.  List each day you attend an event and describe in detail how you participated or contributed to the event.  If the conference did not require actual participation, but was a listen & learn event – students may log no more than 8 hours of volunteer time for the entire event regardless of the number of days the conference or event lasts.  San Juan Service Scholarship typically acknowledges only one “conference” related volunteer event during a student’s 8-12th grade career.  Please contact the Service Scholarship organization for more information.
  6. Have you checked your math in totaling your volunteer hours?
  7. Is all the information legible and clear?  Did you include the month/day/year of the activity?
  8. Students are expected to fill out their own Student Record of Volunteer Activities vs. just handing it to a supervisor to fill it out.   This is your record of volunteer activity and you should take responsibility for recording the date, work description and time you volunteered.
  9. Are all supervisor names and phone numbers clear and correct on the Student Record of Volunteer Activities?
  10. Has all service on the Student Record of Volunteer Activities taken place in this service year?
  11. Did all volunteer work take place on San Juan Island?
  12. Have you volunteered for at least 3 different organizations? (you must compete this requirement by the time you graduate to receive a scholarship). You must volunteer for 3 different organizations AND complete 3 hours for SJI-SS to complete the requirements.
  13. Did you assist on at least one SJI Service Scholarship fundraising activity and log at least 3 hours of SJI-SS fundraising support? (you must complete this requirement by the time you graduate to receive a scholarship)
  14. IMPORTANT NOTE: Volunteering at Community Treasures is no longer a valid SJI Service Scholarship fundraising activity.  Hours logged after August 31, 2015 will not be counted toward the 3 hrs SJI-SS fundraising support.
  15. Did you make a copy of your Student Record of Volunteer Activities (log sheet) to keep for your own records before turning it into the Counseling Office?

Guidelines

  • Plays, concerts, band, yearbook, Pony Club, dancing and other school club and performance activities are NOT eligible as volunteer hours.
  • Any activities in which you receive class credit for are NOT eligible as volunteer hours.  These include, but are not limited to; Spring Street International School community service requirements, community dinners, band concerts & 4-H club service requirements.  Please check with your school counselor or San Juan Island Service Scholarship on questions regarding eligibility.
  • Fund raising events for individuals or familes must be associated with an organization holding 501 – non-profit status.  Please check with your school counselor or San Juan Island Service Scholarship regarding eligibility questions.
  • Did the event or volunteer activity take place on San Juan Island or did it benefit the San Juan Island community.  If you are unsure, ask your high school counselor or e-mail the SJI Service Scholarship Board for clarification.
  • Students must complete a minimum of 80 volunteer hours by the time they graduate and are eligible to start in 8th grade and work to this goal throughout the four years of high school.
  • No more than 8 hours credit is allocated within any 24 hour period.
  • SENIORS!! If you are a graduating senior, your last day to turn in your Student Record of Volunteer Activity (log sheet) will be April 1st of your Graduation Year.  Scholarship Application will be due on the same day all other high school scholarship applications are due. Please check with your High School Counselor.
  • Student Record of Volunteer Activities (log sheet) can be turned in anytime during the school year, but are due on the last day of school for all non-graduating students for the past summer and school year.
  • Summer volunteer opportunities are often available.  Just print a log sheet from the link below to keep track. You can turn in your summer volunteer log sheet when school starts in the fall.

Download Log Sheet Here »